The ORGANIZERS of International conferences, seminars, workshops, etc., have to obtain the following clearances:-
(i) Administrative approval of the Nodal Ministry.
(ii) Event clearance from Ministry of Home Affairs. (required only in respect of the cases covered in para 5 of the MHA Office Memorandum 25022/62/2010-F (CC) dt Aug 16, 2010, download circular)
(iii) Political clearance from Ministry of External Affairs.
(iv) Clearance from the concerned State Government.
Faculty members planning to organize international conferences, seminars,workshops etc, should take necessary action as regards obtaining clearances from the above mentioned authorities.
For obtaining clearance for holding the international conference, etc., four copies of the proposal (download format) have to be sent by the organizer, with a covering letter (on the Institute letterhead) signed by the organizer & countersigned by the Head, to the Registrar, along with a copy of the Director’s approval for the conference.
This proposal has to be sent to each of the following authorities:-
Joint Secretary (Addl.charge) Bureau of Technical Education Ministry of Human Resource Development Department of Higher Education Shastri Bhavan, New Delhi- 110 001 Ph: 011-23387781 Fax: 011-23388492
Section Officer (CC) Ministry of Home Affairs Foreigners Division Jaisalmer house, 26, Mansingh Road New Delhi 110 011 Ph: 011-23385748
Joint Secretary (Coordination Division) Ministry of External Affairs South Block, New Delhi 110 011 Ph: 011- 23012987, 23017223, Fax:011- 23012328 Email: firstname.lastname@example.org
Additional Chief Secretary, Foreigners Division Mantralaya, Mumbai 400 032 Ph: 22029959
The proposal may be sent atleast 6 months prior to holding the event.
In addition, the personal particulars (download format) of the participants (from Afghanishtan, China, Iran, Pakistan, Iraq, Sudan, foreigners of Pakistani origin and stateless persons),planning to attend the event, has to be sent to Ministry of Home Affairs (MHA) atleast 30 days prior to the commencement of the event. It is, however, advisable that the details may be sent to MHA as soon as the details are available.
Visit of foreigners:
Keep the Office of Dean-IR informed about the visit of foreign nationals (name, affiliation, date & purpose of visit) to your Department. This information can be emailed to: dean.ir.office[AT]iitb.ac.in